Friday, January 10, 2014

Long-Range Plan 2014-2017

Odon Winkelpleck Public Library
Long Range Plan
2014-2017
January 9, 2014

A. Introduction:
In October 2013 the board of trustees of the Odon Winkelpleck Public Library invited community members to a discussion concerning the needs of the community and how the library can contribute to meeting those needs. Input was also invited via social media and the library webpage. Out of that discussion came three areas for focus during the time period covered by this plan.

B. Three Primary Needs Identified:

  1. Cultural opportunities.
  2. Technology education.
  3. Meaningful employment/service opportunities for young adults unable to find work or needing to do community service work.

C. Service response to address the needs listed above:

  1. Cultural opportunities:
    The library works with community leaders to facilitate cultural opportunities for the community.
  2. Technology education.
    The library facilitates exposure to new and existing technology for all ages.
  3. Meaningful employment/service opportunities.
    The library works with local agencies and in response to personal inquiries to offer small-scale employment and service opportunities.

D. Mission Statement:
The Odon Winkelpleck Public Library seeks to expand the horizons of the North Daviess Community by providing literary, cultural, and informational resources to all.

E. Goals for chosen service responses:

  1. Cultural opportunities:
    The library works with community leaders to facilitate cultural opportunities for the community.
    a. host book discussion groups
    b. support music programs in the community
    c. support art displays in the community
    d. collect materials to support art/music/literature interests
  2. Technology education.
    The library facilitates exposure to new and existing technology for all ages.
    a. host computer classes
    b. offer one-on-one help with personal technology devices
    c. collect materials offering help with technology
  3. Meaningful employment/service opportunities.
    The library works with local agencies and in response to personal inquiries to offer small-scale employment and service opportunities.
    a. work with local agencies looking to place workers in the community.
    b. expand volunteer program.
    c. offer, on a limited basis, sponsored work hours to individuals in need of meaningful employment.

F. Measurable objectives for goals corresponding to identified community needs.
  1. Cultural opportunities:
    The library works with community leaders to facilitate cultural opportunities for the community.
      a. host book discussion groups
        (1) The library sponsors at least one (1) book discussion group per year for the duration of this plan, designed for i) elementary, ii) adolescent, or iii) adult library patrons.
        (2) The library involves at least one (1) volunteer or “extra help” participant in each program.
        (3) At least five (5) library patrons will be involved in book discussion groups.
      b. support music programs in the community
        (1) The library works with community leaders to facilitate at least one (1) music program per year for the duration of this plan.
        (2) The library recruits at least one (1) volunteer or “extra help” participant to facilitate music programs.
      c. support art displays in the community
        (1) The library works with community leaders to facilitate at least one (1) art program during the time covered by this plan.
        (2) The library supports the “Chalk Up the Town” program sponsored by the Odon Business Association.
      d. offer movie nights
        (1) The library obtains licensing to show movies in each year of this plan.
        (2) At least three (3) movie nights are offered each year of this plan.
      e. collect materials to support art/music/literature interests
        (1) The library adds at least ten (10) new titles per year covered by this plan related to music, art, and literature.
        (2) The library promotes culturally related material at least one (1) time each year.
        Resources required:
        1. Staff time
          1. Budget – $200 per year for materials, $150 per year for movie licensing
          1. Community collaboration
  2. Technology education
    The library facilitates exposure to new and existing technology for all ages.
      a. host computer classes
        (1) The library offers at least one (1) computer class per year.
        (2) At least one (1) volunteer or “extra help” participant is asked to work at each class.
      b. offer one-on-one help with personal technology devices
        (1) Library staff will be familiar with at least one (1) personal technology device such as a smart phone or ereader.
        (2) At least five (5) one-on-one sessions will be conducted each year.
      c. collect materials offering help with technology
        (1) At least five (5) technology-related books or magazine titles are added to the collection each year during the duration of this plan.
        (2) The library promotes technology-related material at least one (1) time each year.
        Resources required:
        1. Staff time
          1. Materials budget – $150 per year
          1. Volunteers/extra help workers
  3. Meaningful employment/service opportunities.
    The library works with local agencies and in response to personal inquiries to offer small-scale employment and service opportunities.
      a. work with local agencies looking to place workers in the community.
        (1) The library offers work opportunity for at least 75% of those requesting placement in the first year of this plan.
        (2) At least three (3) workers are hosted each year.
      b. expand volunteer program.
        (1) The library logs at least five (5) hours per week of volunteer help.
        (2) The library offers work opportunity to at least 75% of those offering to do volunteer work.
      c. offer, on a limited basis, sponsored work hours to individuals in need of meaningful employment. This program is called “Extra Help” and is supported by donations.
        (1) The library seeks outside funding to underwrite special employment opportunities for at least five (5) hours of Extra Help per week.
        (2) The library employs at least one (1) Extra Help participant per year of this plan.
Requirements:
  1. Staff time, including payroll services
  1. Donations for Extra Help staff – $2,500 per year


G. Assessment of facilities, services, technology, and operations

  1. Facility
    The Library currently has one building on Main Street in Odon, Indiana, originally erected in 1936 and expanded in 1999. Maintenance of the facilities is an ongoing challenge. A building committee is appointed each spring and starts the year with an inspection of the building and grounds. This effort will continue during the course of this plan. Upkeep of the facility is an important aspect of providing library service to the community.
  2. Services
      It is the goal of the Library to offer convenient, high-quality service to all residents. With funding for only 23 open hours and 65 total staff hours per week, services are limited. The library seeks to meet all Indiana Public Library Standards from 590 IAC 6.
  3. Technology
    The library maintains both notebook and desktop computers for patron use as well as offering copy, fax, and scanning services. With increasing use of personal devices by patrons, demand for library-owned devices has leveled off. Providing adequate bandwidth for internet use by patrons is the current challenge. The library is exploring options for increased connectivity speed. A separate technology plan is reviewed annually by the library board.
  4. Operations
    Library operations are overseen by the library director. Staff training is an ongoing challenge.

H. Evaluation:

The following chart measures progress toward goals presented in this plan.

Cultural opportunities:
    Year
    Count of book discussion groups (goal 1 per year)
    Target audience
    Number of participants (goal 5)


    # of volunteers/extra help (goal 1)
    2014








    2015








    2016








    2017









Year
Count of music programs (goal 1 per year)
Target audience
Community
Partners
Number in attendance


# of volunteers/extra help (goal 1)
2014










2015










2016










2017












Year
Count of art programs (goal 1 total)
Target audience
Number of attenders


# of volunteers/extra help (goal 1)
Involved in “Chalking Up the Town”?
2014










2015










2016










2017












Year
Count of movie nights (goal 3 per year)
Target audience
Movie license?
(cost?)
Number in attendance


# of volunteers/extra help (goal 1)
2014










2015










2016










2017












Year
Count of “cultural” material added
Type
Cost (budget $200)
# of promotions (goal 1)
2014








2015








2016








2017








    Technology education


Year
Computer Classes offered (goal 1)
# of participants
# of promotions (goal 1)
2014






2015






2016






2017







Year
Count of times assisting with personal technology devices (goal 5 per year)
Devices/Staff
2014




2015




2016




2017






Year
Count of technology-related material added (goal 5)
Type
Cost (budget $150)
# of promotions (goal 1)
2014








2015








2016








2017








Meaningful employment/service opportunities.

Year
Count of requests to place community service workers
Participants in program (goal 3)
Percentage (goal 75%)
2014






2015






2016






2017








Year
Volunteers offering help
Volunteers
given work
Percentage (goal 75%)
Volunteer hours logged (goal: 260)
2014








2015








2016








2017










Year
Extra Help participants (goal 1)
Total Extra Help hours (goal 260)
Funds raised for Extra Help (goal $2,500)
Funds expended (goal $2,500)
2014








2015








2016








2017









I. Financial Resources and Sustainability

The Library has been and remains financially solvent for the current level of operation serving one township. Additional funding sources in the form of grants and donations are available and will be sought out as staff and/or volunteer resources allow.

J. Collaboration with other public libraries and community partners.

The library is part of the Evergreen Indiana consortium, partnering with over 100 public libraries in the group. The library also partners with the town of Odon and the Odon Business Association to support community events.