Tuesday, June 14, 2016

A Public Service Announcement for Indiana libraries

Have you noticed how excellent Google has become at handing you the exact information you're seeking with no need to ever click past the initial search results?  Are you in an unfamiliar town and hungry for pizza?  Just ask Google on your smart phone and you will instantly find the closest Pizza Hut with directions, a phone number, and hours of operation.  How does Google know that information? The business tells them!

What about your library?  Does Google know your hours and exact location?  Is the photo it brings up a good one?  If not, you can fix it!  And it's important to do so because it is the first impression many people have of your library.

When Google first added a photo for the Odon Winkelpleck Public Library, it was taken from the state highway a block away.  It would have shown the back wall of the library if not for the buildings in between.  Instead, it showed the top of an in-ground garage.

By clicking on "Is this your business?" I was able to customize the results to show the front of the library, add our hours, and correct the spelling for "Winkelpleck".

I have since become an unofficial Google advocate, encouraging every business or organization I know to claim and customize their Google search result.  It's free "top of the page" publicity!  And not only free, it's also good publicity if you take the time to customize it.  In fact, I was recently annoyed by a business that paid to promote their own web page to the top of the search results.  That page was all about how great their product was.  But I was already sold on their product.  What I was seeking was a quickly accessible map link for their location.  How was I going to buy their product if I couldn't see the Google results with their hours and location so I could visit them while they were open?

What comes up when you search for your library in Google?  Every day someone discovers the answer to that question.  You too should know the answer!  During these latter years of my tenure as library director I tried to do a Google search at least once a month to see the top hits.  It was a huge relief when Google offered the ability to correct and customize our Google result page.  I encourage every organization to take advantage of that offer.

One more note: I have run across a few businesses/organizations that Google has confused with other entities with a similar name.  If your organization doesn't have a customized Google result, you can request one at http://google.com/lbc.

Marsha Lynn
Former library director
Odon Winkelpleck Public Library

Friday, April 15, 2016

Internal Controls Policy

Odon Winkelpleck Public Library

Internal Control Policy

(approved 4/12/2016)

  1. Introduction

The Odon Winkelpleck Public Library is committed to best practices in all matters related to financial accountability and transparency and, thus, will subscribe to the following internal controls. Due to library staff size and responsibilities, the library director has primary responsibility for day to day financial responsibilities. These controls are designed to ensure the appropriate handling of all monies received and expended by the library and its representatives

This policy is subject to annual review by the Board of Trustees.

  1. Receipts

  1. The library has established a cash fund to be kept at the circulation desk during operating hours. The cash fund and all accumulated receipts are stored in a locked filing cabinet when the library is closed.

  1. Cash received at the desk is recorded on a Daily Worksheet form. Receipts are totaled at the end of the day and entered into the Daily Record of Desk Collections. The accumulated total on that record is compared to the actual cash on hand. Any shortages or overages will be categorized as “other.”

  1. Total desk receipts are generally less than $100 per week and are deposited on a weekly basis. The office manager is responsible for preparing the weekly deposit.

  1. All adjustments to fees owed by customers are documented in a register kept at the circulation desk.

  1. Income received apart from desk collections is receipted and prepared for deposit by the office manager.

  1. Pre-numbered receipts are issued for all money collected apart from desk collections and the duplicate receipt is retained.

  1. The bookkeeper is responsible for maintaining the cash receipts ledger and tracking balances for the various library funds and any restricted donations.

III. Disbursements

  1. All payments by the library must be authorized with a voucher. Vouchers are prepared by the office manager and approved by the library director.

  1. All disbursements shall be made by check or electronic transfer. The bookkeeper prepares all checks, using approved warrant forms, and records the checks in the library ledger.

  1. The bookkeeper is the custodian for blank checks. All checks are pre-numbered and used in sequence.

  1. Voided checks shall be properly marked and retained.

  1. All checks are signed by the treasurer. In the event, the treasurer is unable to sign for an extended period, the library board president is on the signature card at the bank.

  1. The bookkeeper shall prepare a monthly claims register for all vouchers entered since prior board meeting and present it to the board for approval and signatures.

IV. Bank Accounts

  1. The library director and/or the bookkeeper will monitor bank account balances and transfer funds as necessary.

  1. Any change in signature authority will be immediately reported to the bank.

  1. The bookkeeper is responsible for reconciling all bank account balances on a monthly basis. All receipts and disbursements will be checked for accuracy and outstanding checks noted.

  1. Petty Cash

  1. The library board has established a Petty Cash fund for small purchases. The office manager is the custodian of this fund.

  1. All purchases from the petty cash fund must be documented and the receipt kept with the fund. Reimbursement to the fund will be done on a monthly basis with a check made payable to the custodian of the fund.

  1. The library director will periodically count the Petty Cash fund.

  1. Investments

  1. All investments will be approved by the library board and in conformance with the library investment policy.

  1. The library treasurer will be responsible for all investment transactions.

  1. Payroll

  1. All employee records will be stored in a file kept in a secured location.

  1. Rates of pay are set annually by the library board. Any changes to employee pay rates must have board approval. Changes in the pay rate shall be promptly reported to the payroll clerk.

  1. Time sheets are to be prepared by staff on the approved form. Signed time sheets must be submitted by the end of each month.

  1. The director will review each month's time sheets for accuracy before submitting them to the payroll clerk.

  1. The bookkeeper will maintain an Employee Earnings Record for each employee.

  1. The director shall certify each month's payroll.

  1. Bookkeeping System

The library uses a paper bookkeeping system. All receipts and disbursements are entered into a spreadsheet formatted to match general form No. 359: Ledger of Appropriations, Encumbrances, Disbursements and Balances. Each month's record is printed after all transactions are complete and bank balances are reconciled. This shall be done within the first fifteen days of the following month. The dated paper printout is the official record.

Wednesday, March 9, 2016

Updated Collection Development Policy

Collection Development Policy

(Adopted 10/8/03)
(Last revision: 3/8/2016)

I. Introduction:

A. The Collection Development Policy and the Library Mission.

The Odon Winkelpleck Public Library seeks to expand the horizons of the North Daviess Community by providing literary, cultural, and informational resources to all. This policy supports that mission by outlining plans and procedures for developing and maintaining the library collection.

B. Brief overview of the collection

The Odon Public Library first opened in 1906 with less than 100 books. Since that time, the collection has steadily grown to its present size of almost 20,000 holdings. The collection includes, in round numbers:

Adult fiction books – 6,300

Adult non-fiction books – 4,300

Juvenile and young adult (teen) books – 6,000

Magazines (36 subscriptions) – 600
Videos – 2,000

Audio books – 120
Rare books (includes family histories) – 75

Music CDs – 100

As a small, rural library with limited funding, patron donations shape the collection to a greater degree than at larger libraries. In an average year, over 50% of new books and videos added to the collection are donations. Decisions for collection development must take these donations into account.

The demographics of the library district show that 41% of the adult population has attended college and 11% have earned a 4-year college degree. 100% of residents over fourteen years of age are proficient in English. (Source: American Community Survey, 2009-2013 estimate, American FactFinder, U.S. Census Bureau, factfinder.census.gov)

In 2008, the library joined the Evergreen Indiana community, giving local patrons access to the collections of what has become over 100 EI libraries and opening up the local collection to patrons of those libraries. This partnership heightens the need for a well-maintained collection of value to both local residents and the broader community.

II. General Collection Development Policies

The library collects materials in the following formats: books, periodicals, pamphlets, audio books, videos, music CDs, newspaper, and microfilm. In May 2012 the library joined the eIndiana Digital Consortium to provide access to ebooks and online audiobooks. Family histories are accepted and made available upon request.


  1. The library attempts to procure all books containing history of the Daviess County area. Donations of historical accounts for adjoining counties are added to the collection if they are in good condition.

  1. The collection is in English with the exception of material intended to aid those studying another language. These exceptions include bilingual picture books and language study aids.

  1. Non-fiction book purchases focus on works of a general nature, rarely exceeding a high school reading level. Books covering multiple subjects will be given priority over narrower subject matter. More esoteric works from donors will be evaluated for likely interest to the community. Patron input is considered in choosing subjects to cover and update in the non-fiction section, however, professional reviews are consulted in choosing specific titles for purchase. Textbooks are generally not added to the collection.

  1. Fictional acquisitions of all formats are based on public requests and likely popularity with library patrons. Any request from a patron for a particular work is evaluated as to advisability of adding that work to the collection. Donated fiction is evaluated primarily on the basis of condition, currency, being unique to the collection, and of general interest. Condensed books and general romance series (e.g. Harlequin books) will not be added to the collection. Popularity within the EI system (based on number of holdings circulating at the time of the evaluation) is taken into consideration for titles available in multiple EI collections. Preference will be given to hardcover books in purchasing decisions. Paperback books will be accepted from donors and shelved separately. Generally, only one copy of any title will be purchased with library funds. Exceptions will be made for titles beyond the six-month Evergreen hold protection period with multiple holds in the system.

  1. Fiction genres that attract special-interest readers may be separated from the general fiction for the benefit of those readers. Special fiction collections include inspirational fiction (including donated Christian romance), science fiction/fantasy, and westerns. Paperback and hardcover books are combined for these collections.
  2. Selection of ebooks and audio books to add to the Overdrive collection will be based on local and consortium-wide patron requests.

  1. The library subscribes to the Odon Journal, a weekly newspaper, and preserves it in microfilm format. No newspapers from outside the North Daviess community are included in the collection.

  1. Because of the low volume of new material acquired each year and limited staff resources, the library does not accept material from booksellers to preview and return. Standing orders are rare and carefully reviewed on an annual basis.

  1. The library does not subscribe to electronic databases but is a supporter of INSPIRE, the Indiana virtual library of periodicals and publications made available to all Indiana residents via the internet. Other offsite material may be accessed using interlibrary loan or free internet resources. Government or individual data available in electronic format will be accessible via a public computer station.

  1. Periodicals are made available for one year from date of publication before being discarded. Only material of particularly enduring value and interest to the community will be kept beyond two years.

  1. Video purchases are divided between new releases that meet community standards, generally PG-13 or more mild, family-oriented entertainment, and classic movies and musicals. Purchases of new releases will be made at the convenience of the staff, generally allowing local video rental businesses several weeks lead time before the video will be made available at the library. DVD format will be the first choice for new videos.

  1. Children’s non-fiction acquisitions will be selected in a similar fashion to adult books, accepting public input into subjects covered while using professional reviews to select specific books.

  1. Children’s fiction acquisitions will reflect both patron requests and the recommendations of reviewers, balancing popular series with literature that might be overlooked by young readers. Children’s fiction is divided into three age levels – early/easy, intermediate, and young adult (teen) – based on reading level, interest level, and content.

  1. Free material sent to the library by various government and special interest groups will not be added to the collection unless it is in one of the formats generally collected by the library. Brochures and publications will be made available in a designated area.

  1. Donated materials which do not fit the selection criteria presented above but are appropriate for a library book sale will be given to the Friends of the Library.

III. Challenged Material.

The library fully supports the quest for knowledge among members of the Odon community. Intellectual freedom is acknowledged and protected. All complaints and challenges will be taken seriously and dealt with according to the procedures that have been set in place. In the event that items are challenged, the following events will take place:

The complainant will be given a form to complete and return to the librarian. No comment will be made about the material to the complainant, community, or press at this time. The library director will be notified immediately of the situation. No further action will be taken until the form is returned.

If the form is returned a meeting will be set up. The library director, a member of the library board, the staff member receiving the complaint, and the complainant will be present. The library personnel will present their criteria for selection and arguments for including the “offending” material in the collection. The complainant will be asked to defend their position. If an agreement cannot be reached, the parties involved will take their arguments to the library board where a decision will be reached. The library board president or an appointed professional will be asked to field questions from the press if a need should arise.

The decision will be documented and upheld by all parties involved.

IV. Maintaining the collection.

In the interest of maintaining an attractive, current, and manageable collection, as new materials are added to the collection, old items must be weeded out on a regular basis.


  1. Since fiction acquisitions are based on popularity with the public, de-selection is based on the same criteria. A hardcover, adult, general-fiction book that has not circulated in 10 years will be considered a candidate for removal from the collection. However, any one of the following criteria is grounds for reconsideration: 1) the book is still in print, 2) the author is from Indiana, 3) the title is included in the public library fiction catalog of standard works. Paperback and special collection titles, audio books, videos, and children’s fiction will be subject to similar standards with more or less latitude in circulation data. For example, mass market paperback fiction will generally be weeded if not circulated in two years.

  1. Nonfiction material presents a greater challenge for weeding. A book with misleading and inaccurate information is a candidate for de-selection regardless of its age or popularity with the public. Currency and accuracy must be added to the criteria used for de-selection in this area. However, the circulation requirement may be relaxed for material that is still current or considered valuable for reference questions or historic information, even though it seldom circulates. Individual judgments for de-selection will be made by the library staff.

Updated General Library Policy

Odon Winkelpleck Public Library

General Library Policy
(Adopted 12/14/2005)
(Last revised 3/8/2016)

I. Mission Statement
The Odon Winkelpleck Public Library seeks to expand the horizons of the North Daviess Community by providing literary, cultural, and informational resources to all.

II.     Nondiscrimination Statement
The Odon Winkelpleck Public Library serves all residents of the library district and visitors without regard for race, color, national origin or ancestry, religion, age, sex, gender identity (including gender expression), sexual orientation, disability, marital status, family/parental status, socio-economic status, or political beliefs.

III. Library District
The library district is Madison Township in Daviess County, Indiana, which includes the town of Odon.  The library is funded by property taxes from this area.  The services of the library are free to residents and property owners of the library district.  State law (IC 36-12-2-25) requires that non-residents must be assessed an annual fee of no less than $25 which then gives them complete use of library services.  Exceptions to the non-resident fee are allowed for (1) North Daviess students; (2) North Daviess teachers borrowing material for classroom use; (3) card-holding members of other Indiana library districts which have signed reciprocal borrowing covenants;  (4) residents of townships contracting for library service (currently, Van Buren and Elmore townships), and (5) those who hold a statewide public library access card (PLAC) (IC 36-12-7-2).

IV.  Age requirements
Patrons must be age 5 or older to register for a library card.  Patrons under age 14 must have a parent or guardian’s signature on their card registration.

V. Circulation
Circulation policy for the Library tracks that of the Evergreen Indiana consortium.  A summary and local policies follow but the Evergreen Indiana Circulation Policy should be consulted for updated guidelines.

The loan period is three weeks for books, musical CDs, audiobooks, and non-fiction videos.  Magazines and feature videos have a loan period of one week.  A few materials are designated reference and are for in-library use only.  Most items may be renewed one or two times if they are not reserved.  Phone renewals are allowed.

Fines are assessed for late returns at the rate of 25¢ per item per open day. Patrons with $10 or more in outstanding fines will not be able to borrow more materials.  The maximum fine for an item that has been returned is $10 or the value of the item, whichever is less.

New patrons are limited to five items, only three of which may be videos.  Patrons who establish good return records may borrow more.  Those with a history of lost or delinquent items and outstanding fines will be restricted to fewer items and must return all items and maintain a fine balance of  less than $10 in order to borrow more.

Patrons are responsible for damaged or lost library materials to the extent of the cost of replacement.  Lost items may be replaced with donations of similar value and quality.

Patrons are responsible to return items in a timely fashion.  The library will attempt to contact the patron by phone or email when an item is one week overdue.  If the item is not returned after two weeks, a letter will be sent.  Anything not returned after 45 days will be charged to the borrower at the full purchase price.  The borrower will not be allowed to check out any books or other items from the library until the bill is paid or the item returned.

Interlibrary loan service is available only for patrons in good standing.  Good standing is defined as consistently returning borrowed items by the due date and having no outstanding fines.  All expenses incurred for interlibrary loan service must be paid by the person desiring such services.

VI.  Controlled substances
Smoking is not permitted on library property.  Alcohol or illegal drugs are not allowed anywhere on library property.

VII.  Behavior
Any activity which interferes with the rights of other patrons to use the library, which could result in physical, emotional, or mental injury to oneself or others, or could result in damage to the facilities, equipment or materials is considered disruptive and unacceptable. The library reserves the right to require anyone who violates these rules of conduct to leave the premises and may restrict library privileges for a specified period of time. Unlawful activities will be reported to the police and, when appropriate, violators will be subject to arrest.
Disruptive behavior includes, but is not limited to:

    * Abuse/vandalism of library facilities, equipment or material
    * Abusive or obscene language- language that is offensive to other patrons and staff
    * Any illegal activity
    * Excessive noise and other disturbances- Loud conversation, laughter or music which is disturbing to others is not allowed. Patrons are not to run or otherwise engage in disorderly conduct.
    * Harassment – physical, sexual, or verbal abuse in any form of other library users or library staff
    * Intoxication
    * Personal hygiene issues leading to complaints by library users.
    * Refusing to comply with the reasonable requests of any member of the library staff.

VIII.  Telephone use
The library phone is provided for library business only.  Patron use of the library phone shall be limited to short, local calls for such needs as arranging pick-up.  No patron shall use the library phone to conduct personal business.

IV.  Weather Closing
The library may be closed for reasons of inclement weather at the discretion of the library staff.

Wednesday, February 10, 2016

Updated By-Laws

By-Laws of the Odon Winkelpleck Public Library Board of Trustees

(approved 20 March 2003
(last revision 9 February 2016)

Article I Name and Authority

Section 1.1 Name.
The name of this board is the Board of Trustees of the Odon Winkelpleck Public Library, hereinafter referred to as "the board" and "the library".

Section 1.2 Authority
The board exists and operates by virtue of the Indiana Public Library Law of 1947 and assumes its powers and responsibilities under Indiana Code ("I.C.") 36-12

Article II Membership

Section 2.1 Status
The application, appointment, term, and removal of members of the board is in accordance with Indiana statute. Board appointees must reside in the library taxing district and must have resided in the district for at least two (2) years before being appointed to the board.

The board shall consist of seven (7) members appointed by the following authorities:

three (3) by the North Daviess School Board
one (1) by the Daviess County Board of Commissioners
one (1) by the Daviess County Council
one (1) by the Odon Town Council
one (1) by the Madison Township Board

Section 2.2 Compensation
Members of the board serve without compensation in accordance with law and, with the exception of the treasurer, may not be a paid employee of the library

Section 2.3 Term.
The term of a member is four (4) years. However, a member may continue to serve until his successor is qualified as provided by law. Members of the board may not serve more than four consecutive terms of four years each for a total of sixteen (16) years. If a member is replaced mid-term, the new member shall fill out the rest of the term for that appointment. That partial term shall be counted as the first of the four allowed terms. At the completion of four terms, one full term (four years) must pass before a former member may be reappointed.

The terms of the seven (7) board members are as follows:

1. Appointed by North Daviess School Board -- term ends in 2016
2. Appointed by North Daviess School Board -- term ends in 2017
3. Appointed by North Daviess School Board -- term ends in 2019
4. Appointed by Daviess County Board of Commissioners -- term ends in 2016
5. Appointed by Daviess County Council -- term ends in 2018
6. Appointed by Odon Town Council -- term ends in 2018
7. Appointed by Madison Township Board -- term ends in 2019

Article III Meetings

Section 3.1 Regular Meetings
Regular meetings of the board are held monthly at the library. Meetings shall be publicized at least one week prior to the meeting. If a quorum is not available for the regularly scheduled monthly meeting, the meeting shall be rescheduled and the new date announced at the regular meeting time.

Section 3.2 Open MeetingsAll meetings of the board, except executive sessions, are subject to the Indiana Open Door Law (I.C. 5-14-1.5) and are open to the public.

Section 3.3 Quorum
Four members of the board constitute a quorum at each board meeting. When a quorum is present at any meeting, the vote of a plurality of the members present shall decide any question brought before such meeting.

Article IV Officers

Section 4.1 Officers
Officers of the board are president, vice-president, secretary, and treasurer.

Section 4.2 Election of officers
The officers shall be chosen annually at the regular January meeting. Each officer shall hold office until his or her successor shall be duly chosen and qualified. Vacancies in office shall be filled at the next regular meeting of the board after the vacancy occurs.

Section 4.3 Duties of President
The president presides at all board meetings.

Section 4.4 Duties of the Vice-President
The vice-president presides over meetings in the absence of the president and shall become president should a vacancy occur in the office between elections.

Sections 4.5 Duties of Secretary.
The secretary is responsible for ensuring that accurate minutes are recorded at each board meeting and filed in a timely fashion with the permanent records of the library.

Sections 4.6 Duties of the Treasurer
The treasurer oversees the financial activities of the library to ensure that adequate financial records are kept and that accurate and timely financial reports are delivered to the board. Only the treasurer is authorized to sign checks.

Article V Responsibilities

Section 5.1 Duties of the Board
The board shall:

a. govern and set written policy for the library.

b. employ a competent and qualified library director to carry out its policies.

c. plan for the future of the library to meet the needs of the community.

d. monitor and evaluate the overall effectiveness of the library.

e. act as an advocate for the library in the community.

f. monitor financial affairs of the library by discussing and approving the proposed annual budget, studying monthly financial reports, and approving all claims lawfully incurred on behalf of the library.

g. set salaries and job descriptions for staff members.

Article VI Director

Section 6.1. Certification
The director of the Odon Winkelpleck Public Library shall possess an Indiana Library Certification IV or above.

Section 6.2. Duties
The director shall:

a. be responsible for the administration and management of the library.

b. implement all policies adopted by the board with responsibility for supervising personnel and recommending such policies and procedures that will promote and improve library services.

c. attend all board meetings and prepare an agenda and monthly circulation and financial reports.

d. prepare an annual budget for the board's approval.

e. be knowledgeable about library laws.

f. participate in continuing professional education opportunities.

Article VII Ethics, Nepotism, and Conflict of Interest

Section 7.1 General Ethics
Board members shall consistently uphold the highest ethical standards while serving the library. Honesty and integrity will be expected in all situations. Board members shall avoid situations in which personal interests might be served or financial benefits gained at the expense of library users, colleagues, or the institution.

Section 7.2 Nepotism
Nepotism, as defined by IC 36-12-20.2, is prohibited at the library. If a relative of a Board member or current staff member is interested in a position with the Library, that person should apply through standard channels and will receive no special consideration. No staff member shall be in a supervisory position over a relative. A relative is defined by the law as a spouse, parent, stepparent, child, stepchild, brother, sister, stepbrother, stepsister, niece, nephew, aunt, uncle, daughter-in-law or son-in-law.

Section 7.3 Conflict of Interest
Board members will declare any conflict of interest between their personal life and their position on the library board and avoid voting on issues that appear to be a conflict of interest. A conflict of interest statement, as prescribed by law, shall be filed when a board member may be perceived as gaining personal benefit from a board decision.

Article VIII Amendments

These by-laws may be amended at any regular meetings of the library board of trustees with a quorum present, by majority vote of the members present.

Friday, February 5, 2016

Technology Plan 2014-17

Technology Plan
Odon Winkelpleck Public Library
for July 1, 2014 to June 30, 2017
adopted 3/13/2014

A. Introduction – Mission Statement
The Odon Winkelpleck Public Library seeks to expand the horizons of the North Daviess Community by providing literary, cultural, and informational resources to all. As a tax-supported organization, all activities of the library are motivated by the idea of public service. Technological advances are changing the nature of that service. Much information that previously was available only in print form is now readily accessible via electronic resources. The library provides public access to this information and support for those seeking it.
B. Current Technology Conditions
The library is privileged to be part of the Evergreen Indiana consortium, making the collection available to a wider community. This service has been underwritten by federal funds to-date, but is expected to incur cost to the library in the near future. The proposed cost of $500 per year is included in this plan.
The library continues to procure and maintain computer systems for public use.
The following equipment is available for patron use, having been purchased with grant funds:
Hard Drive
Date acquired
8 HP ProBook 4525s Windows 7 Pro, SP1, 32-bit AMD Athlon II P340 Dual-Core, 2.2 GHz 280 GB 2 GB 7/2011 $3,720
2 HP thin client w/HP MS6000 Windows Server 2008 R2 Intel Core 2 500 GB 6 GB 6/13/2010 $1,361
2 Dell Latitude E5500 Windows 7 Intel Core 2 80 GB 2 GB 6/7/2010 $992
2 HP G71-449WM Windows 7 Intel Pentium Dual Core 320 GB 4 GB 4/2010 $598
2 Gateway Windows 2000 Intel Pentium 40 GB 128 MB 8/13/2001

Other grant-purchased equipment
    1. One HP LaserJet P2055dn Printer (7/2011, $405)
    2. One Epson Perfection V500 Scanner (7/2011, $178)
    3. One HP Deskjet 4100 laser printer (2001)
    4. One 267 MHz Pentium desktop computer with 64 MB RAM and 4.0 GB hard drive running Windows ME. (1998?) – currently offline.
      Additional computer equipment available for public use:
      Hard Drive
      Date acquired
      1 Dell Optiplex 755 (refurbished) - “Dixon” Windows 7 Home Premium, SP1, 32-bit Intel Core 2 Duo E6550 @ 2.33 GHz 250 GB 2 GB 9/2013 $188
      1 HP Pavilion a1424n - “Madison” Windows XP Home Edition Intel Pentium 4 240 GB 512 MB 7/22/2006 $498
      Additional computer equipment for staff use for circulation and cataloging tasks include:
Hard Drive
Date acquired
1 eMachine - “Clark” Windows 7 Home Premium, SP1, 64-bit AMD E-350 APU, 1.6 GHz 450 GB 4 GB 8/24/2012 $471
1 eMachine EL 1300G-02W (“Mitchell”) Windows XP Home Edition SP3 AMD Athlon 2650e 160 GB 1 GB 9/29/2009 $298
1 Toshiba Satellite L305D-S5934 - “Verne” Windows Vista Home Premium, SP2 AMD Turion X2 Dual-Core, 250 GB 3 GB 2/19/2009 $530

Currently offline:
1 Emachine (Truman)

Windows Vista AMD Athlon 64 160 GB 1 GB 3/27/2008 $498

1 Dell (“Cooper”) Windows XP Home Edition Intel Pentium 3 (2.4 GHz) 36 GB 512 MB 12/8/2004 $357

Other techonology equipment for staff and patron use (fee charged for patron use):
    1. One Epson Workforce 545 color printer/copier/scanner (purchased 8/4/2012, $89)
    2. One television (purchased by Friends of the Library 6/2011, $506)
    3. One Brother IntelliFAX 2820 (purchased by Friends of the Library)
    4. One Sharp AR-M237 copier (purchased in 2004)
    5. One MultiSeal 252 large lamintor.
    6. One small laminator (purchased in 2001)
In addition, the library has several older donated computers and other equipment, including a system running Linux and hosting the library webpage.
  1. Goals and Objectives:
The library board developed a long-range plan in early 2014 which includes technology education. The following goal from that plan reflects a community need for technology education:
    The library facilitates exposure to new and existing technology for all ages.
      a. host computer classes
        (1) The library offers at least one (1) computer class per year.
        (2) At least one (1) volunteer or “extra help” participant is asked to work at each class.
      b. offer one-on-one help with personal technology devices
        (1) Library staff will be familiar with at least one (1) personal technology device such as a smart phone or ereader.
        (2) At least five (5) one-on-one sessions will be conducted each year.
      c. collect materials offering help with technology
        (1) At least five (5) technology-related books or magazine titles are added to the collection each year during the duration of this plan.
        (2) The library promotes technology-related material at least one (1) time each year.
    Resources required:
      1. Staff time
      1. Materials budget – $150 per year
      1. Volunteers/”extra help” workers

With increasing availability of electronic devices through the local school system, the library is seeing more patron-owned equipment being used. This is decreasing the demand for library-owned equipment while increasing bandwidth demands. The library will seek to maintain or increase the current equipment count and replace aging equipment as necessary during the duration of this plan. Bandwidth use will be monitored and increased as necessary to meet demand.

    Opportunities will be sought for staff training both in-house and in other settings. A goal has been set to provide at least one technology training session per quarter for each staff member for the duration of this plan.
    Goal/Objective Budget Category Year Cost Funding Source
    Goal: Facilitate public access to electronic resources

    Objective: Maintain the number of computer stations available to the public at twelve to fourteen by upgrading or replacing aging equipment as necessary. Equipment, mainte all
    Operating and gift funds
    Objective: Provide sufficient connectivity to meet demand Communication all
    E-rate/state internet grant
    Obective: Familiarize staff with various resources available by offering at least one training session per quarter. Professional development all
    Operating fund
    Objective: Collect material offering help with technology Materials All
    Operating fund
    Objective: Retain membership in the Evergreen Indiana consortium TBD All
    Operating fund
    Total required funding


Updated Purchasing Policy

Public Purchasing Policy
Approved 2/11/04
Last revised 1/12/2016

The Board of Trustees of the Odon Winkelpleck Public Library has established this Purchasing Policy to govern the purchase of goods and supplies for the Library.

1. State and Federal Laws 

All purchases will be made within the legal requirements of the laws of the State of Indiana and of the United States.
2. Small Purchase Policy
  1. If the library expects the purchase to be less than $50,000, a small purchase, the purchase may be made without soliciting bids or proposals.
  2. In making purchases of less than $50,000 the following guidelines shall be followed: 
    • The library shall compare prices from as many responsible suppliers of the goods or services required as is practical, and shall purchase from that supplier where total costs are lowest, when quality and timeliness of delivery are comparable.
    • Preferences will be given to products manufactured in the United States.
    • Preferences will be given to purchasing from Daviess County businesses when total cost, quality and timeliness of delivery are comparable.
    • Purchases will not be artificially divided so as to constitute a "small purchase."
  3. The Director is authorized to establish charge accounts with businesses from which the library will make purchases on a continuing basis. Library employees who may make purchases using the established charge accounts shall include the Director, the Assistant Librarian, and the Janitor.
  4. Any purchase for more than $50 shall have the prior approval of the Director.
  5. Purchases of books, magazines, pamphlets, films, filmstrips, microfilms, slides, transparencies, phonodiscs, phonotapes, models, art reproductions, and all other forms of library and audiovisual materials (including DVDs and VHS tapes) are exempt from the restrictions of this policy in accordance with IC 36-12-3-16.
  6. The Director is authorized to establish a petty cash fund for incidental purchases. Library employees who make purchases greater than $10 must have prior approval of the Director.
  7. If the library expects the purchase to be more than $50,000 but less than $150,000, the library shall solicit quotes from three or more vendors known to provide the goods or services required, as specified in IC 5-22-8-3.
3. Requests for Proposals and Competitive Bidding 

If the library expects the purchase to exceed $150,000, the library shall prepare Requests for Proposals as specified in IC 5-22-9 or follow the competitive bidding procedures as specified in IC 5-22-7, except for those conditions which allow for special purchasing methods as defined in IC 5-22-10.

4. Purchases from the Department of Corrections 

As required by IC 5-22-11, the library shall purchase from the Department of Corrections when the supplies and/or services: can be furnished in a timely manner, meet the specifications and needs of the Library, and can be purchased at a fair market value.

5. Purchases from the Rehabilitation Center 

As required by IC 5-22-12, the library shall purchase from the Rehabilitation Center under the same conditions as articles produced by the Department of Corrections.

6. Purchases from Qualified Nonprofit Agencies for persons with Severe Disabilities 

As required by IC 5-22-13, the library shall purchase from Qualified Nonprofit Agencies for Persons with Severe Disabilities under the same conditions as articles produced by the Department of Correction.