Wednesday, June 17, 2015

Updated General Library Policy

Odon Winkelpleck Public Library

General Library Policy
(Adopted 12/14/2005)
(Last revised 5/12/2015)

I. Mission Statement:
The Odon Winkelpleck Public Library seeks to expand the horizons of the North Daviess Community by providing literary, cultural, and informational resources to all.

II. Library District
The library district is Madison Township in Daviess County, Indiana, which includes the town of Odon.  The library is funded by property taxes from this area.  The services of the library are free to residents and property owners of the library district.  State law (IC 36-12-2-25) requires that non-residents must be assessed an annual fee of no less than $25 which then gives them complete use of library services.  Exceptions to the non-resident fee are allowed for (1) North Daviess students; (2) North Daviess teachers borrowing material for classroom use; (3) card-holding members of other Indiana library districts which have signed reciprocal borrowing covenants;  (4) residents of townships contracting for library service (currently, Van Buren and Elmore townships), and (5) those who hold a statewide public library access card (PLAC) (IC 36-12-7-2).

III.  Age requirements
Patrons must be age 5 or older to register for a library card.  Patrons under age 14 must have a parent or guardian’s signature on their card registration.

IV. Circulation 
Circulation policy for the Library tracks that of the Evergreen Indiana consortium.  A summary and local policies follow but the Evergreen Indiana Circulation Policy should be consulted for updated guidelines.

The loan period is three weeks for books, musical CDs, audiobooks, and non-fiction videos.  Magazines and feature videos have a loan period of one week.  A few materials are designated reference and are for in-library use only.  Most items may be renewed one or two times if they are not reserved.  Phone renewals are allowed.

Fines are assessed for late returns at the rate of 25¢ per item per open day. Patrons with $10 or more in outstanding fines will not be able to borrow more materials.  The maximum fine for an item that has been returned is $10 or the value of the item, whichever is less.

New patrons are limited to five items, only three of which may be videos.  Patrons who establish good return records may borrow more.  Those with a history of lost or delinquent items and outstanding fines will be restricted to fewer items and must return all items and maintain a fine balance of  less than $10 in order to borrow more.

Patrons are responsible for damaged or lost library materials to the extent of the cost of replacement.  Lost items may be replaced with donations of similar value and quality.

Patrons are responsible to return items in a timely fashion.  The library will attempt to contact the patron by phone or email when an item is one week overdue.  If the item is not returned after two weeks, a letter will be sent.  Anything not returned after 45 days will be charged to the borrower at the full purchase price.  The borrower will not be allowed to check out any books or other items from the library until the bill is paid or the item returned.

Interlibrary loan service is available only for patrons in good standing.  Good standing is defined as consistently returning borrowed items by the due date and having no outstanding fines.  All expenses incurred for interlibrary loan service must be paid by the person desiring such services.

V.  Controlled substances
Smoking is not permitted on library property.  Alcohol or illegal drugs are not allowed anywhere on library property.

VI.  Behavior
Any activity which interferes with the rights of other patrons to use the library, which could result in physical, emotional, or mental injury to oneself or others, or could result in damage to the facilities, equipment or materials is considered disruptive and unacceptable. The library reserves the right to require anyone who violates these rules of conduct to leave the premises and may restrict library privileges for a specified period of time. Unlawful activities will be reported to the police and, when appropriate, violators will be subject to arrest.
Disruptive behavior includes, but is not limited to:

    * Abuse/vandalism of library facilities, equipment or material
    * Abusive or obscene language- language that is offensive to other patrons and staff
    * Any ille+gal activity
    * Excessive noise and other disturbances- Loud conversation, laughter or music which is disturbing to others is not allowed. Patrons are not to run or otherwise engage in disorderly conduct.
    * Harassment – physical, sexual, or verbal abuse in any form of other library users or library staff
    * Intoxication
    * Personal hygiene issues leading to complaints by library users.
    * Refusing to comply with the reasonable requests of any member of the library staff.

VII.  Telephone use
The library phone is provided for library business only.  Patron use of the library phone shall be limited to short, local calls for such needs as arranging pick-up.  No patron shall use the library phone to conduct personal business.

VIII.  Weather Closing
The library may be closed for reasons of inclement weather at the discretion of the library staff.

Updated Personnel Policy

Odon Winkelpleck Public Library
PERSONNEL POLICIES STATEMENT
(Last Revised 4/14/2015)

  1. STATEMENT OF PURPOSE
The Odon Winkelpleck Public Library seeks to expand the horizons of the North Daviess Community by providing literary, cultural, and informational resources to all.
As a tax-supported organization all activities of the Odon Winkelpleck Public Library are motivated by the idea of public service; therefore, the first duty of the staff is impartial, courteous, and friendly service.

  1. PERSONNEL
    1. Selection of Personnel
The selection and direction of the library director shall be by the library board of trustees. The director shall select and direct all other staff. Applications are required. The Library is an equal opportunity employer and does not discriminate on the basis of race, ethnicity, sex, color, age, creed, or religious affiliation.

    1. Salaries
All positions at the library are part-time. Payment is made for hours worked. The salaries of the librarian and assistants are established by the Board of Trustees.

    1. Salary payment
      1. Schedule: Salaries will be paid monthly
      2. Salary adjustments will be made when approved by the Board of Trustees
      3. Deductions: Federal, state and local income taxes are withheld from salaries. Each employee will receive a form W-2 during January following the calendar year in which the income was earned.
      4. Social Security and Medicare deduction will be are withheld at the rate established by law.

    1. Employee Benefits/Expenses
      The library offers no insurance or retirement benefits.
Employees or trustees will be reimbursed for authorized expenses incurred in the performance of their work.
      1. Registration and required materials fees incurred from approved seminars, workshops, and library meetings will be reimbursed upon presentation of receipt.
      2. Mileage reimbursement shall be at the same rate as approved for state employees.
    1. Holidays and Other Closings
      1. The library will be closed in observance of the following holidays:
New Year’s Day
Presidents’ Day
Good Friday
Memorial Day
Independence Day
Labor Day
Thanksgiving Day (Thursday and Friday)
Christmas Eve
Christmas Day and day after Christmas
New Year’s Eve

      1. The library is closed for the evening of the Odon Old Settlers Parade and may be closed for other holidays or events in the community by decision of the Librarian and/or Board of Trustees.
      2. The library may be closed for reasons of inclement weather or weather conditions at the discretion of the Librarian, or in the event the Librarian is unavailable, at the discretion of the Board president or vice president.

    1. Attendance Policy
      With a small staff absenteeism is disruptive to the operation of the library...

    1. Substance Abuse
The library’s policy is to employ a work force free from the use and effects of illegal drugs and alcohol during working hours. Any employee found to be in violation of this policy is subject to disciplinary action up to and including termination.

    1. Telephones
Telephones are for library business. Personal calls need to be limited and when made kept brief.

    1. Policy Revision
The statement of policy may be amended at any regular meeting of the Board of Trustees with a quorum present, or majority vote of the entire board.


Wednesday, March 11, 2015

Updated Collection Development Policy

Collection Development Policy

(Adopted 10/8/03)
(Last revision: 3/10/2015)

I. Introduction:

A. The Collection Development Policy and the Library Mission.

The Odon Winkelpleck Public Library seeks to expand the horizons of the North Daviess Community by providing literary, cultural, and informational resources to all. This policy supports that mission by outlining plans and procedures for developing and maintaining the library collection.

B. Brief overview of the collection

The Odon Public Library first opened in 1906 with less than 100 books. Since that time, the collection has steadily grown to its present size of almost 20,000 holdings. The collection includes, in round numbers:

Adult fiction books – 6,300
Adult non-fiction books – 4,300
Juvenile and young adult (teen) books 6,000
Magazines (36 subscriptions) – 600
Videos – 2,000
Audio books – 120
Rare books (includes family histories) – 75
Music CDs – 100

As a small, rural library with limited funding, patron donations shape the collection to a greater degree than at larger libraries. In an average year, over 50% of new books and videos added to the collection are donations. Decisions for collection development must take these donations into account.

The demographics of the library district show that 41% of the adult population has attended college and 11% have earned a 4-year college degree. 100% of residents over fourteen years of age are proficient in English. (Source: American Community Survey, 2009-2013 estimate, American FactFinder, U.S. Census Bureau, factfinder.census.gov)

In 2008, the library joined the Evergreen Indiana community, giving local patrons access to the collections of what has become over 100 EI libraries and opening up the local collection to patrons of those libraries. This partnership heightens the need for a well-maintained collection of value to both local residents and the broader community.

II. General Collection Development Policies

The library collects materials in the following formats: books, periodicals, pamphlets, audio books, videos, music CDs, newspaper, and microfilm. In May 2012 the library joined the eIndiana Digital Consortium to provide access to ebooks and online audiobooks. Family histories are accepted and made available upon request.

Specifically:

  1. The library attempts to procure all books containing history of the Daviess County area. Donations of historical accounts for adjoining counties are added to the collection if they are in good condition.

  1. The collection is in English with the exception of material intended to aid those studying another language. These exceptions include bilingual picture books and language study aids.

  1. Non-fiction book purchases focus on works of a general nature, rarely exceeding a high school reading level. Books covering multiple subjects will be given priority over narrower subject matter. More esoteric works from donors will be evaluated for likely interest to the community. Patron input is considered in choosing subjects to cover and update in the non-fiction section, however, professional reviews are consulted in choosing specific titles for purchase. Textbooks are generally not added to the collection.

  1. Fictional acquisitions of all formats are based on public requests and likely popularity with library patrons. Any request from a patron for a particular work is evaluated as to advisability of adding that work to the collection. Donated fiction is evaluated primarily on the basis of condition, currency, being unique to the collection, and of general interest. Condensed books and general romance series (e.g. Harlequin books) will not be added to the collection. Popularity within the EI system (based on number of holdings circulating at the time of the evaluation) is taken into consideration for titles available in multiple EI collections. Preference will be given to hardcover books in purchasing decisions. Paperback books will be accepted from donors and shelved separately. Generally, only one copy of any title will be purchased with library funds. Exceptions will be made for titles beyond the six-month Evergreen hold protection period with multiple holds in the system.

  1. Fiction genres that attract special-interest readers may be separated from the general fiction for the benefit of those readers. Special fiction collections include inspirational fiction (including donated Christian romance), science fiction/fantasy, and westerns. Paperback and hardcover books are combined for these collections.

  1. The library subscribes to the Odon Journal, a weekly newspaper, and preserves it in microfilm format. No newspapers from outside the North Daviess community are included in the collection.

  1. Because of the low volume of new material acquired each year and limited staff resources, the library does not accept material from booksellers to preview and return. Standing orders are rare and carefully reviewed on an annual basis.

  1. The library does not subscribe to electronic databases but is a supporter of INSPIRE, the Indiana virtual library of periodicals and publications made available to all Indiana residents via the internet. Other offsite material may be accessed using interlibrary loan or free internet resources. Government or individual data available in electronic format will be accessible via a public computer station.

  1. Periodicals are made available for one year from date of publication before being discarded. Only material of particularly enduring value and interest to the community will be kept beyond two years.

  1. Video purchases are divided between new releases that meet community standards, generally PG-13 or more mild, family-oriented entertainment, and classic movies and musicals. Purchases of new releases will be made at the convenience of the staff, generally allowing local video rental businesses several weeks lead time before the video will be made available at the library. DVD format will be the first choice for new videos.

  1. Children’s non-fiction acquisitions will be selected in a similar fashion to adult books, accepting public input into subjects covered while using professional reviews to select specific books.

  1. Children’s fiction acquisitions will reflect both patron requests and the recommendations of reviewers, balancing popular series with literature that might be overlooked by young readers. Children’s fiction is divided into three age levels – early/easy, intermediate, and young adult (teen) – based on reading level, interest level, and content.

  1. Free material sent to the library by various government and special interest groups will not be added to the collection unless it is in one of the formats generally collected by the library. Brochures and publications will be made available in a designated area.

  1. Donated materials which do not fit the selection criteria presented above but are appropriate for a library book sale will be given to the Friends of the Library.

III. Challenged Material.

The library fully supports the quest for knowledge among members of the Odon community. Intellectual freedom is acknowledged and protected. All complaints and challenges will be taken seriously and dealt with according to the procedures that have been set in place. In the event that items are challenged, the following events will take place:

The complainant will be given a form to complete and return to the librarian. No comment will be made about the material to the complainant, community, or press at this time. The library director will be notified immediately of the situation. No further action will be taken until the form is returned.

If the form is returned a meeting will be set up. The library director, a member of the library board, the staff member receiving the complaint, and the complainant will be present. The library personnel will present their criteria for selection and arguments for including the “offending” material in the collection. The complainant will be asked to defend their position. If an agreement cannot be reached, the parties involved will take their arguments to the library board where a decision will be reached. The library board president or an appointed professional will be asked to field questions from the press if a need should arise.

The decision will be documented and upheld by all parties involved.

IV. Maintaining the collection.

In the interest of maintaining an attractive, current, and manageable collection, as new materials are added to the collection, old items must be weeded out on a regular basis.

Specifically:

  1. Since fiction acquisitions are based on popularity with the public, de-selection is based on the same criteria. A hardcover, adult, general-fiction book that has not circulated in 10 years will be considered a candidate for removal from the collection. However, any one of the following criteria is grounds for reconsideration: 1) the book is still in print, 2) the author is from Indiana, 3) the title is included in the public library fiction catalog of standard works. Paperback and special collection titles, audio books, videos, and children’s fiction will be subject to similar standards with more or less latitude in circulation data. For example, mass market paperback fiction will generally be weeded if not circulated in two years.

  1. Nonfiction material presents a greater challenge for weeding. A book with misleading and inaccurate information is a candidate for de-selection regardless of its age or popularity with the public. Currency and accuracy must be added to the criteria used for de-selection in this area. However, the circulation requirement may be relaxed for material that is still current or considered valuable for reference questions or historic information, even though it seldom circulates. Individual judgments for de-selection will be made by the library staff.

Wednesday, February 11, 2015

Updated By-Laws

By-Laws of the Odon Winkelpleck Public Library Board of Trustees

(approved 20 March 2003
(last revision 10 February 2015)

Article I Name and Authority

Section 1.1 Name.
The name of this board is the Board of Trustees of the Odon Winkelpleck Public Library, hereinafter referred to as "the board" and "the library".

Section 1.2 Authority
The board exists and operates by virtue of the Indiana Public Library Law of 1947 and assumes its powers and responsibilities under Indiana Code ("I.C.") 36-12

Article II Membership

Section 2.1 Status
The application, appointment, term, and removal of members of the board is in accordance with Indiana statute. Board appointees must reside in the library taxing district and must have resided in the district for at least two (2) years before being appointed to the board.

The board shall consist of seven (7) members appointed by the following authorities:

three (3) by the North Daviess School Board
one (1) by the Daviess County Board of Commissioners
one (1) by the Daviess County Council
one (1) by the Odon Town Council
one (1) by the Madison Township Board

Section 2.2 Compensation
Members of the board serve without compensation in accordance with law and, with the exception of the treasurer, may not be a paid employee of the library

Section 2.3 Term.
The term of a member is four (4) years. However, a member may continue to serve until his successor is qualified as provided by law. Members of the board may not serve more than four consecutive terms of four years each for a total of sixteen (16) years. If a member is replaced mid-term, the new member shall fill out the rest of the term for that appointment. That partial term shall be counted as the first of the four allowed terms. At the completion of four terms, one full term (four years) must pass before a former member may be reappointed.

The terms of the seven (7) board members are as follows:

1. Appointed by North Daviess School Board -- term ends in 2015
2. Appointed by North Daviess School Board -- term ends in 2016
3. Appointed by North Daviess School Board -- term ends in 2017
4. Appointed by Daviess County Board of Commissioners -- term ends in 2016
5. Appointed by Daviess County Council -- term ends in 2018
6. Appointed by Odon Town Council -- term ends in 2018
7. Appointed by Madison Township Board -- term ends in 2015

Article III Meetings

Section 3.1 Regular Meetings
Regular meetings of the board are held monthly at the library. Meetings shall be publicized at least one week prior to the meeting. If a quorum is not available for the regularly scheduled monthly meeting, the meeting shall be rescheduled and the new date announced at the regular meeting time.

Section 3.2 Open MeetingsAll meetings of the board, except executive sessions, are subject to the Indiana Open Door Law (I.C. 5-14-1.5) and are open to the public.

Section 3.3 Quorum
Four members of the board constitute a quorum at each board meeting. When a quorum is present at any meeting, the vote of a plurality of the members present shall decide any question brought before such meeting.

Article IV Officers

Section 4.1 Officers
Officers of the board are president, vice-president, secretary, and treasurer.

Section 4.2 Election of officersThe officers shall be chosen annually at the regular January meeting. Each officer shall hold office until his or her successor shall be duly chosen and qualified. Vacancies in office shall be filled at the next regular meeting of the board after the vacancy occurs.

Section 4.3 Duties of President
The president presides at all board meetings.

Section 4.4 Duties of the Vice-President
The vice-president presides over meetings in the absence of the president and shall become president should a vacancy occur in the office between elections.

Sections 4.5 Duties of Secretary.
The secretary is responsible for ensuring that accurate minutes are recorded at each board meeting and filed in a timely fashion with the permanent records of the library.

Sections 4.6 Duties of the Treasurer
The treasurer oversees the financial activities of the library to ensure that adequate financial records are kept and that accurate and timely financial reports are delivered to the board. Only the treasurer is authorized to sign checks.



Article V Responsibilities

Section 5.1 Duties of the Board
The board shall:

a. govern and set written policy for the library.

b. employ a competent and qualified library director to carry out its policies.

c. plan for the future of the library to meet the needs of the community.

d. monitor and evaluate the overall effectiveness of the library.

e. act as an advocate for the library in the community.

f. monitor financial affairs of the library by discussing and approving the proposed annual budget, studying monthly financial reports, and approving all claims lawfully incurred on behalf of the library.

g. set salaries and job descriptions for staff members.

Article VI Director

Section 6.1. Certification
The director of the Odon Winkelpleck Public Library shall possess an Indiana Library Certification IV or above.

Section 6.2. Duties
The director shall:

a. be responsible for the administration and management of the library.

b. implement all policies adopted by the board with responsibility for supervising personnel and recommending such policies and procedures that will promote and improve library services.

c. attend all board meetings and prepare an agenda and monthly circulation and financial reports.

d. prepare an annual budget for the board's approval.

e. be knowledgeable about library laws.

f. participate in continuing professional education opportunities.

Article VII Ethics, Nepotism, and Conflict of Interest

Section 7.1 General Ethics
Board members shall consistently uphold the highest ethical standards while serving the library. Honesty and integrity will be expected in all situations. Board members shall avoid situations in which personal interests might be served or financial benefits gained at the expense of library users, colleagues, or the institution.

Section 7.2 Nepotism
Nepotism, as defined by IC 36-12-20.2, is prohibited at the library. If a relative of a Board member or current staff member is interested in a position with the Library, that person should apply through standard channels and will receive no special consideration. No staff member shall be in a supervisory position over a relative. A relative is defined by the law as a spouse, parent, stepparent, child, stepchild, brother, sister, stepbrother, stepsister, niece, nephew, aunt, uncle, daughter-in-law or son-in-law.

Section 7.3 Conflict of Interest
Board members will declare any conflict of interest between their personal life and their position on the library board and avoid voting on issues that appear to be a conflict of interest. A conflict of interest statement, as prescribed by law, shall be filed when a board member may be perceived as gaining personal benefit from a board decision.

Article VIII Amendments

These by-laws may be amended at any regular meetings of the library board of trustees with a quorum present, by majority vote of the members present.


Thursday, September 11, 2014

Computer/Internet Policy

Computer/Internet Policy
Approved by the Board of Trustees
Odon Winkelpleck Public Library
June 12, 2003
(Revised 8/15/2013; Reviewed 8/14/2014)


Computers supporting the Library Mission: The Odon Winkelpleck Public Library seeks to expand the horizons of the North Daviess Community by providing literary, cultural, and informational resources to all. Computers play an important role in research and recreational reading in today’s world. They provide free access to information sources that are not within the scope of the library’s budget. Sharing access costs among the taxpayers of the community to provide equal access to all community members furthers the library’s mission in the community. Therefore, the library seeks to provide free computer and internet access to patrons.

Who may use the computers: Computer access is offered to all library visitors. Patrons under 18 must have a parental consent form on file in order to access the internet. Young children must demonstrate computer competency and respect for the computer equipment in order to have access to local games and software. Because the library’s computer resources are not unlimited, sign-up sheets are maintained in order to provide access to as many people as possible. All users must sign a computer-use agreement, stating that they will use the computers in accordance with the regulations set forth in this document. Exceptions for out-of-town visitors checking e-mail may be made at the discretion of the library staff.

Regulations for general computer use:

1. Patrons are expected to use the computers in a manner that does not disturb those around them and does not damage the computers in any way. Patrons using the computers and the parents or guardians of users under the age of eighteen will be responsible to the library for any damage caused to the computer equipment through deliberate destruction or misuse of the computers.

2. Patrons should have basic computer skills. (Ask about computer training at the circulation desk.)

3. Modifications to the computer (downloading new programs, changing the wallpaper, adding or deleting icons) are not allowed and may result in suspension of computer privileges. Any downloads or user files must be saved to user-owned storage devices rather than the library hard drives unless specific exceptions have been made by the library staff.

4. No more than two persons may use a computer together.

5. Computers left unattended for more than ten (10) minutes will be available to other users.

6. Printing is available for a fee. Color printing is also available by request.

7. Library computer resources should not be used for unethical or illegal activity, such as accessing the accounts of others, interfering with the free flow of internet information, sending “hate mail,” or violating copyright or other laws.

Regulations for internet access:

  1. Patrons under 18 must have a parental consent form on file at the library to access the internet.

  1. In keeping with the public nature of the library computers, all sites viewed should be appropriate for all ages. Filtering is installed on the computers, however no filtering system is perfect. Patrons accessing objectionable sites may lose their computer privileges. In the event that the filtering system on the library computers is blocking legitimate sites, it can be temporarily disabled at the discretion of the library staff.

  1. Creating an e-mail account is the responsibility of the individual user through web-based services such as Yahoo, Hotmail, or Google. The library does not provide e-mail accounts for public users.

4. Unauthorized disclosure, use, and dissemination of personal information regarding minors is prohibited.

5. Patrons should be aware that the internet is a world of its own, totally beyond the control of the library. Information found there may be valuable or useless, accurate or erroneous, objective or strongly biased to the point of being offensive. What looks like well-researched information may be cleverly-disguised marketing. The library takes no responsibility for the quality of information found on the internet. Patrons are encouraged to be good information consumers, carefully evaluating the validity of the websites they visit.

Consequences for abusive conduct or violating the terms of this policy:

The library is the sole arbiter of what constitutes abusive conduct or violation of its policies.

1. First offense will result in a warning and a reminder of the computer policy.

2. Second offense will result in a [1]one-month suspension of computer privileges.

3. Third offense will result in six months or more suspension of computer privileges, at the discretion of the library staff.

Revisions:

This document will be reviewed annually by the library board.

(Last revised 8/15/2013)

Wednesday, July 9, 2014

Updated General Library Policy


Odon Winkelpleck Public Library
General Library Policy
(Adopted 12/14/2005)
(Revised 4/10/2014)

I. Mission Statement:
The Odon Winkelpleck Public Library seeks to expand the horizons of the North Daviess Community by providing literary, cultural, and informational resources to all.

II. Library District
The library district is Madison Township in Daviess County, Indiana, which includes the town of Odon.  The library is funded by property taxes from this area.  The services of the library are free to residents and property owners of the library district.  State law (IC 36-12-2-25) requires that non-residents must be assessed an annual fee of no less than $25 which then gives them complete use of library services.  Exceptions to the non-resident fee are allowed for (1) North Daviess students; (2) North Daviess teachers borrowing material for classroom use; (3) card-holding members of other Indiana library districts which have signed reciprocal borrowing covenants;  (4) residents of townships contracting for library service (currently, Van Buren township), and (5) those who hold a statewide public library access card (PLAC) (IC 36-12-7-2).

III.  Age requirements
Patrons must be age 5 or older to register for a library card.  Patrons under age 14 must have a parent or guardian’s signature on their card registration.

IV. Circulation
Circulation policy for the Library tracks that of the Evergreen Indiana consortium.  A summary and local policies follow but the Evergreen Indiana Circulation Policy should be consulted for updated guidelines.

The loan period is three weeks for books, musical CDs, audiobooks, and non-fiction videos.  Magazines and feature videos have a loan period of one week.  A few materials are designated reference and are for in-library use only.  Most items may be renewed one or two times if they are not reserved.  Phone renewals are allowed.

Fines are assessed for late returns at the rate of 25¢ per item per open day for all. Patrons with $10 or more in outstanding fines will not be able to borrow more materials.  The maximum fine for an item that has been returned is $10 or the value of the item, whichever is less.

New patrons are limited to five items, only three of which may be videos.  Patrons who establish good return records may borrow more.  Those with a history of lost or delinquent items and outstanding fines will be restricted to fewer items and must return all items and maintain a fine balance of  less than $10 in order to borrow more.

Patrons are responsible for damaged or lost library materials to the extent of the cost of replacement.  Lost items may be replaced with donations of similar value and quality.

Patrons are responsible to return items in a timely fashion.  The library will attempt to contact the patron by phone or email when an item is one week overdue.  If the item is not returned after two weeks, a letter will be sent.  Anything not returned after 45 days will be charged to the borrower at the full purchase price.  The borrower will not be allowed to check out any books or other items from the library until the bill is paid or the item returned.

Interlibrary loan service is available only for patrons in good standing.  Good standing is defined as consistently returning borrowed items by the due date and having no outstanding fines.  All expenses incurred for interlibrary loan service must be paid by the person desiring such services.

V.  Controlled substances
Smoking is not permitted on library property.  Alcohol or illegal drugs are not allowed anywhere on library property.

VI.  Behavior
Any activity which interferes with the rights of other patrons to use the library, which could result in physical, emotional, or mental injury to oneself or others, or could result in damage to the facilities, equipment or materials is considered disruptive and unacceptable. The library reserves the right to require anyone who violates these rules of conduct to leave the premises and may restrict library privileges for a specified period of time. Unlawful activities will be reported to the police and, when appropriate, violators will be subject to arrest.
Disruptive behavior includes, but is not limited to:

    *  Abuse/vandalism of library facilities, equipment or material
    *  Abusive or obscene language- language that is offensive to other patrons and staff
    *  Any illegal activity
    *  Excessive noise and other disturbances- Loud conversation, laughter or music which is disturbing to others is not allowed. Patrons are not to run or otherwise engage in disorderly conduct.
    * Harassment – physical, sexual, or verbal abuse in any form of other library users or library staff
    *  Intoxication
    * Personal hygiene issues leading to complaints by library users.
    *  Refusing to comply with the reasonable requests of any member of the library staff.

VII.  Telephone use
The library phone is provided for library business only.  Patron use of the library phone shall be limited to short, local calls for such needs as arranging pick-up.  No patron shall use the library phone to conduct personal business.

VIII.  Weather Closing


The library may be closed for reasons of inclement weather at the discretion of the library staff.

Updated Collection Development Policy


Collection Development Policy

(Adopted 10/8/03)
(Last revision 5/8/2014)

I. Introduction:

A. The Collection Development Policy and the Library Mission.

The Odon Winkelpleck Public Library seeks to expand the horizons of the North Daviess Community by providing literary, cultural, and informational resources to all. This policy supports that mission by outlining plans and procedures for developing and maintaining the library collection.

B. Brief overview of the collection

The Odon Public Library first opened in 1906 with less than 100 books. Since that time, the collection has steadily grown to its present size of almost 20,000 holdings. The collection includes, in round numbers:

Adult fiction books – 6,000
Adult non-fiction books – 4,500
Juvenile and young adult (teen) books 6,000
Magazines (36 subscriptions) – 600
Videos – 2,000
Audio books – 120
Rare books (includes family histories) – 75
Music CDs – 100

As a small, rural library with limited funding, patron donations shape the collection to a greater degree than at larger libraries. In an average year, over 50% of new books and videos added to the collection are donations. Decisions for collection development must take these donations into account.

The demographics of the library district show that only 34% of the adult population has attended college and 11% have earned a 4-year college degree. 99.8% of residents over five years of age are proficient in English, although that may change in the future. (Source: Census 2000 data)

In 2008, the library joined the Evergreen Indiana community, giving local patrons access to the collections of what has become over 100 EI libraries and opening up the local collection to patrons of those libraries. This partnership heightens the need for a well-maintained collection of value to both local residents and the broader community.

II. General Collection Development Policies

The library collects materials in the following formats: books, periodicals, pamphlets, audio books, videos, music CDs, newspaper, and microfilm. In May 2012 the library joined the eIndiana Digital Consortium to provide access to ebooks and online audiobooks. Family histories are accepted and made available upon request.

Specifically:


A.  The library attempts to procure all books containing history of the Daviess County area. Donations of historical accounts for adjoining counties are added to the collection if they are in good condition.



B.  The collection is in English with the exception of material intended to aid those studying another language.  These exceptions include bilingual picture books and language study aids.



C.  Non-fiction book purchases focus on works of a general nature, rarely exceeding a high school reading level. Books covering multiple subjects will be given priority over narrower subject matter. More esoteric works from donors will be evaluated for likely interest to the community. Patron input is considered in choosing subjects to cover and update in the non-fiction section, however, professional reviews are consulted in choosing specific titles for purchase. Textbooks are generally not added to the collection.



D.  Fictional acquisitions of all formats are based on public requests and likely popularity with library patrons. Any request from a patron for a particular work is evaluated as to advisability of adding that work to the collection. Donated fiction is evaluated primarily on the basis of condition, currency, being unique to the collection, and of general interest. Condensed books and general romance series (e.g. Harlequin books) will not be added to the collection. Popularity within the EI system (based on number of holdings circulating at the time of the evaluation) is taken into consideration for titles available in multiple EI collections. Preference will be given to hardcover books in purchasing decisions. Paperback books will be accepted from donors and shelved separately. Generally, only one copy of any title will be purchased with library funds. Exceptions will be made for titles beyond the six-month Evergreen hold protection period with multiple holds in the system.



E.  Fiction genres that attract special-interest readers may be separated from the general fiction for the benefit of those readers. Special fiction collections include inspirational fiction (including donated Christian romance), science fiction/fantasy, and westerns. Paperback and hardcover books are combined for these collections.



F.  The library subscribes to the Odon Journal, a weekly newspaper, and preserves it in microfilm format. No newspapers from outside the North Daviess community are included in the collection.



G.  Because of the low volume of new material acquired each year and limited staff resources, the library does not accept material from booksellers to preview and return. Standing orders are rare and carefully reviewed on an annual basis.



H.  The library does not subscribe to electronic databases but is a supporter of INSPIRE, the Indiana virtual library of periodicals and publications made available to all Indiana residents via the internet. Other offsite material may be accessed using interlibrary loan or free internet resources. Government or individual data available in electronic format will be accessible via a public computer station.



I.  Periodicals are made available for one year from date of publication before being discarded. Only material of particularly enduring value and interest to the community will be kept beyond two years.



J.  Video purchases are divided between new releases that meet community standards, generally PG-13 or more mild, family-oriented entertainment, and classic movies and musicals. Purchases of new releases will be made at the convenience of the staff, generally allowing local video rental businesses several weeks lead time before the video will be made available at the library. DVD format will be the first choice for new videos.



K.  Children’s non-fiction acquisitions will be selected in a similar fashion to adult books, accepting public input into subjects covered while using professional reviews to select specific books.



L.  Children’s fiction acquisitions will reflect both patron requests and the recommendations of reviewers, balancing popular series with literature that might be overlooked by young readers. Children’s fiction is divided into three age levels – early/easy, intermediate, and young adult (teen) – based on reading level, interest level, and content.



M.  Free material sent to the library by various government and special interest groups will not be added to the collection unless it is in one of the formats generally collected by the library. Brochures and publications will be made available in a designated area.



N.  Donated materials which do not fit the selection criteria presented above but are appropriate for a library book sale will be given to the Friends of the Library.


III. Challenged Material.

The library fully supports the quest for knowledge among members of the Odon community. Intellectual freedom is acknowledged and protected. All complaints and challenges will be taken seriously and dealt with according to the procedures that have been set in place. In the event that items are challenged, the following events will take place:

The complainant will be given a form to complete and return to the librarian. No comment will be made about the material to the complainant, community, or press at this time. The library director will be notified immediately of the situation. No further action will be taken until the form is returned.

If the form is returned a meeting will be set up. The library director, a member of the library board, the staff member receiving the complaint, and the complainant will be present. The library personnel will present their criteria for selection and arguments for including the “offending” material in the collection. The complainant will be asked to defend their position. If an agreement cannot be reached, the parties involved will take their arguments to the library board where a decision will be reached. The library board president or an appointed professional will be asked to field questions from the press if a need should arise.

The decision will be documented and upheld by all parties involved.

IV. Maintaining the collection.

In the interest of maintaining an attractive, current, and manageable collection, as new materials are added to the collection, old items must be weeded out on a regular basis.

Specifically:


A.  Since fiction acquisitions are based on popularity with the public, de-selection is based on the same criteria. A hardcover, adult, general-fiction book that has not circulated in 10 years will be considered a candidate for removal from the collection. However, any one of the following criteria is grounds for reconsideration: 1) the book is still in print, 2) the author is from Indiana, 3) the title is included in the public library fiction catalog of standard works. Paperback and special collection titles, audio books, videos, and children’s fiction will be subject to similar standards with more or less latitude in circulation data. For example, mass market paperback fiction will generally be weeded if not circulated in two years.



B.  Nonfiction material presents a greater challenge for weeding. A book with misleading and inaccurate information is a candidate for de-selection regardless of its age or popularity with the public. Currency and accuracy must be added to the criteria used for de-selection in this area. However, the circulation requirement may be relaxed for material that is still current or considered valuable for reference questions or historic information, even though it seldom circulates. Individual judgments for de-selection will be made by the library staff.